There are a myriad of software that can be used to aid in the running of a board meeting. Only a handful of software programs provide the necessary features to ensure a smooth operation that yields results. The most essential features are an intuitive user interface, powerful document sharing abilities, and clear transparency of meetings and the actions performed.
By using efficient file sharing options, ensure that all participants have access to important board books and supporting documentation. Centralizing and streamlining the document-sharing process will allow meeting attendees to access files prior to or after meetings, facilitating more discussion and better making decisions.
Some board meeting software will record the votes taken during the meeting. This gives a important link permanent evidence of the decisions taken. This is an important feature to improve transparency and accountability.
Another feature that is worthy of a mention is the ability to record and edit minutes of the meeting. This will make it easier of preparing a meeting agenda and record the details of the discussion. Additionally, a number of these software programs will enable board members to collaborate in real-time. This will speed up the process and enable the team to work in tandem to conduct a successful board meeting.
In the end, it’s worth ensuring that any software for board meetings has the option of printing in a printer-friendly format. This is useful for those who aren’t able to use a computer during the meeting or are not accustomed to using screens for prolonged periods of time.